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What is Office 365 and how can it help me?

02-Jan / Blog-Office365 / 0 COMMENTS

In todays workplace the need for more flexable working hours allowing people to work from home and on the road.

The recent major weather issues and transport issue in the south of England is an example of why staff mobility and need for communication away from the office.

Office 365 is a Cloud services designed to give access to your business applications around the clock from anywhere in the world. Over the past few years it ha grown to include a number of other Microsoft tools in a single offering. Office Pro Plus which makes Word, Excel, and Powerpoint available through the Cloud allowing you to work on documents, presentations or spreadsheets even if you don’t have Office software installed on your commuter. You can even access the documents on your tablet or smart phone using Office Web Apps, another component of Office 365. (The name is Microsoft shorthand suggesting you are connected all the time)

Office 365 as a name has got a little confusing as Microsoft has two products with the same name. You can get Office 365 from your local IT store like PC World but this is a Office Pro Plus yearly subscription but also called Office 365 (Starting to be called Office 365 Home, Office 365 Student) Office 365 business is the offering of Exchange, SharePoint and Lync.

What does SaaS Mean?

Office 365 is referred to as a SaaS (Software As A Service), this means instead of having the software installed on your local server or computer you have a subscription through a provider. This means you get access to the software over the internet very much like you can watch films via Netflix.

If you only need Office on a single computer then you will likely be better purchasing Office. But if you need office software on more than one machine for multiple users in multiple locations then you will be better off singing up for a subscription. Another big advantage of Office365 is the you get the latest updates for office etc automatically.

various subscriptions plans are available for office based on your needs and requirements. Most of the plans include Exchange, SharePoint, SkyDrive Pro and Lync.

Benefits

Most small and medium size companies can benefit from Office365 as it provide all the business messaging and collaboration services that are usually out of reach. You also do not need any servers or complicated systems on site or IT administrators to run the systems. They are all provided, managed and maintained by Microsoft with a 99.9% uptime guarantee.

Exchange

Exchange is the Microsoft email platform that provide email, calendars, contacts and tasks shared with all members of our organisation allowing you to schedule meetings view other peoples availability and assign tasks. They is also available of mobile devices meaning all your contacts, telephone numbers are calendar is synced to you phone so you have access to it on the move.

SharePoint

 

SkyDrive Pro

SkyDrive Pro is a cloud based storage service allowing you to store all your personal files safely in the Microsoft datacentre. This allows you to then access your files from any computer anywhere in the world. It also means Microsoft takes care of the backup of this data

Lync